DCEC Bylaws & Policies
DCEC Bylaws & Policies
DCEC Bylaws
Delaware County Electric Cooperative is governed by the following Bylaws:
DCEC Bylaws (rev. 9/19/14)
Members to Vote on Proposed Bylaw Changes
Members who participate in this year’s annual meeting on September 21, 2018, either by attending in person or voting by absentee ballot, will decide whether to adopt proposed bylaws changes. There are two main areas of change to be considered by the membership: Articles IV through V regarding director qualification and meetings of directors. This proposal would allow for members who are part -time residents of the Cooperative’s service territory to serve on the board of directors. Currently, approximately 40% of the Cooperative’s members are “seasonal” members, but they are not permitted by the current bylaws to serve on the board of directors. This proposal would also add a requirement that board members attend, inperson, at least 9 regular board meetings per year, in order to continue to serve on the board. Article VII regarding capital credit allocation and retirement as well as general language improvements. This proposal would bring the bylaws language regarding capital credit allocation and retirement into harmony with changes expected in the NY State Rural Electric Cooperative Law. Other language improvements throughout the bylaws document are proposed in order to clarify terms and eliminate ambiguity. Bylaws proposals 1 and 2 will be voted on separately by the membership. Either bylaws proposal may be voted up or down regardless of whether the other proposal passes. Below are two versions of the Bylaws, the first version is with all proposed changes incorporated. The second version highlights all edits to the most recently amended version.
Clean version of proposed Bylaw changes
Red-Line version of proposed Bylaw changes
Members to Vote on Proposed Bylaw Changes
Members who participate in this year’s annual meeting on September 21, 2018, either by attending in person or voting by absentee ballot, will decide whether to adopt proposed bylaws changes. There are two main areas of change to be considered by the membership: Articles IV through V regarding director qualification and meetings of directors. This proposal would allow for members who are part -time residents of the Cooperative’s service territory to serve on the board of directors. Currently, approximately 40% of the Cooperative’s members are “seasonal” members, but they are not permitted by the current bylaws to serve on the board of directors. This proposal would also add a requirement that board members attend, inperson, at least 9 regular board meetings per year, in order to continue to serve on the board. Article VII regarding capital credit allocation and retirement as well as general language improvements. This proposal would bring the bylaws language regarding capital credit allocation and retirement into harmony with changes expected in the NY State Rural Electric Cooperative Law. Other language improvements throughout the bylaws document are proposed in order to clarify terms and eliminate ambiguity. Bylaws proposals 1 and 2 will be voted on separately by the membership. Either bylaws proposal may be voted up or down regardless of whether the other proposal passes. Below are two versions of the Bylaws, the first version is with all proposed changes incorporated. The second version highlights all edits to the most recently amended version.
Clean version of proposed Bylaw changes
Red-Line version of proposed Bylaw changes
Employee Relations
- Alcohol and Controlled Substances (rev. 6/26/18)
- Benefits for Management Employees (rev. 7/24/18)
- Clothing for Employees Working On or Near Exposed Energized Parts (rev. 12/27/16)
- Employee Travel in the Interest of the Cooperative (rev. 3/28/17)
- Harassment (11/24/15)
- Last Day Worked (rev. 3/28/17)
- Personal Communication Devices (rev. 5/30/17)
- Personnel Selection/Dismissal and Nepotism (rev. 1/26/16)
- Safety, Job Training and Education (rev. 6/26/2018)
- Sexual Harassment (rev. 3/7/17)
- Smoking (rev. 3/7/17)
- Vehicle Use (rev. 3/28/17)
- Wage and Salary Plan for Non-Union Employees (rev. 1/24/17)
- Weapons (rev. 5/29/18)
- Workplace Violence & Harassment (9/27/16)
Finance
- Auditing of Cooperative Books, Records and Accounts (rev. 11/22/16)
- Bank Accounts (rev. 11/22/16)
- Capital Credits Allocation Method (1/23/18)
- Capital Credits Applied to Bad Debt (rev. 1/23/18)
- Deposits (rev. 4/24/18)
- Estate Capital Credits (rev. 3/7/17)
- Financial Budgeting (rev. 2/20/18)
- Financial Goals & Objectives (12/27/16)
- Financial Reports for Directors (rev. 2/20/18)
- Insurance and Fidelity Coverage (rev. 11/22/16)
- Minimum Bills and Capital Credit Payments (rev. 3/7/17)
- Procurement, Receiving & Disbursement (rev. 2/20/18)
- Unclaimed Capital Credits and Donated Capital (rev. 1/23/18)
Governance & Management
- Absentee Ballots (rev. 5/30/17)
- Adjustments to Electric Rates and Other Charges (rev. 3/27/18)
- Attorney (rev. 4/24/18)
- Chief Executive Officer/General Manager - Duties of (rev. 3/27/18)
- Compensation of the Board of Directors (rev. 9/25/17)
- Conflict of Interest (rev. 10/24/17)
- Cyber Security (6/27/17)
- Director Qualifications and Responsibilities (rev. 9/25/17)
- Form 990 Review (rev. 7/26/16)
- Identity Theft Red Flag Prevention (rev. 12/19/17)
- Memberships in Other Organizations (rev. 8/24/16)
- Organization & Staffing Committee (rev. 8/24/16)
- Organization of the Cooperative (rev. 8/22/17)
- Safety (rev. 9/27/16)
- Whistleblower (rev. 7/26/16)
Operations
- Construction and Equipment Contracts (rev. 6/27/17)
- Contractor Insurance Requirements (rev. 7/25/17)
- Design and Construction of Electric Facilities (rev. 7/25/17)
- Disconnect Policy (rev. 7/24/18)
- Disposition of Retired Electric Poles (rev. 5/24/16)
- Disposition of Scrap Materials (rev. 7/24/18)
- Electronic Revenue Meter Testing (rev. 10/24/17)
- Emergency Assistance to Other Cooperatives (rev. 5/24/16)
- Employee Response to Storms and Outages (rev. 6/26/18)
- Incident Investigation (rev. 9/25/17)
- Line Extensions for New Services (rev. 2/20/18)
- Overtime Work (rev. 7/26/16)/
- Poles, Joint Use of (rev. 9/25/17)
- Service Rules and Regulations (rev. 5/5/17)
- Operations Management (rev. 11/28/17)
- ROW Management (11/28/17)
- Wiring - Members or Consumers (rev. 6/28/16)
Public, Member & Government Relations
- Donations (rev. 4/26/16)
- Energy Conservation & Efficiency (rev. 10/25/16)
- Member-Owned Distributed Generation (rev. 9/27/16)
- Member-Owned Distributed Generation Procedure (rev. 11/26/13) - Public Access to Board Meetings (rev. 6/28/16)
- Records Management, Retention and Public Access (rev. 11/24/15)
- Member Participation in Annual Meetings of Members (rev. 3/2/15)
